Personal Assistant to CEO

Are you passionate about providing exceptional administrative and operational support? Do you thrive in a fast-paced environment where your contributions directly impact organizational success? Circadia, a global leader in science-based skincare solutions, is seeking a Personal Assistant to the CEO to join our dynamic team.

About Circadia

Circadia is a leading skincare brand dedicated to delivering innovative, science-based solutions for healthier, more vibrant skin. Specializing in circadian rhythm-based skincare, we offer products that work in harmony with the body's natural cycles to achieve optimal results. At Circadia, we combine innovation, science, and passion to transform skincare, empowering estheticians worldwide to experience skin health like never before.

Job Summary

Circadia is seeking a highly skilled and trusted Personal Assistant to the CEO to provide comprehensive administrative and operational support. The ideal candidate will manage the CEO's schedule, communications, and priorities, enabling them to focus on strategic initiatives. This role requires exceptional organizational skills, discretion, and the ability to anticipate the CEO’s needs.

What You’ll Do

• Provide personal assistance to the CEO, handling tasks such as errands, event planning, and responsibilities supporting strategic priorities.
• Manage the CEO’s calendar and schedule, ensuring efficient time management and preparation.
• Handle confidential correspondence by screening and prioritizing communications and responding when appropriate.
• Prepare materials for meetings, including research, reports, and presentations.
• Coordinate domestic and international travel arrangements.
• Act as a liaison between the CEO and internal or external stakeholders.
• Conduct research and analysis to support decision-making.
• Maintain document organization and digital filing systems.
• Monitor and manage CEO expenses, including expense reports and budget reconciliation.
• Oversee high-priority special projects and collaborate with cross-functional teams.
  
  

What You Bring 

• 3-5 years of experience providing executive-level support in a fast-paced environment.
• Proficiency in Microsoft Office Suite and the ability to learn new technologies.
• Flexibility to travel or work outside standard business hours as needed.
• Exceptional organizational, communication, and time-management skills.
• High degree of professionalism and discretion with confidential information.
• Strong interpersonal skills and emotional intelligence.

What We Offer

• Competitive salary.
• Full-time schedule: Monday – Friday (9AM to 5PM)
• Generous PTO: 15 days to start, increasing with tenure.
• Paid holidays: 9 total.
• Group medical, dental, and vision insurance.
• 401K with employer match
• Educational and professional growth development.

Why Join Circadia?

At Circadia we are driven by science, innovation, and a commitment to healthier skin. We offer an empowering, collaborative work environment where individual contributions directly impact our success and the satisfaction of our clients on a global scale.

If you are ready to grow your career and make a meaningful impact in professional skincare, apply today!